Staff Hub - Settings

Staff Hub allows your company to manage more personal information relating to your staff members, this can include:

• General Staff Directory information 
• Emergency Contact information
• Personnel details
• Documents
• Records

As the nature of this information can be sensitive, you have the option to grant access to your staff for each area as well as what they are allowed to do, whether this is Read only, or Editable. Only users with the user type Super user with Staff Hub can setup and amend these permissions  

STAFF HUB - SETTINGS 

In order to set the specific permissions for Staff Hub you can:

• Click on Staff Hub on the left hand menu
• Click on Staff Hub Settings  

1. Staff Directory
   • The Staff Directory report allows users to view basic contact information for other staff within the WhosOff account
2. Emergency Contacts
   
   • Emergency contacts can be setup for each user to allow the relevant individuals to be contacted in the event of an emergency
3. Personnel
   
   • From here, users can add, edit or remove any personal details relating to the staff member, this can include (but is not limited to) Job Title, Job Description etc.
4. Documents
   
   • Documents offers the ability to upload and store Staff, Department or Company specific documents on the system
5. Records
   
   • Users have the option to add important recorded information onto a staff members' profile, this could include (but is not limited to) appraisal records, training certifications etc. with the added benefit of uploading specific accompanying documentation
6. Categories
   
   • This area allows you to filter information into specific digital folders, ensuring that the right information is captured in the right way - you can find more information about how to set these up via our Staff Hub - Category Management article

EACH TAB PERMISSIONS AND WHAT THEY MEAN

Within each of the above tabs, you are able to assign specific permissions, either by User Level (Staff, Approver, Super User, Super User with Staff Hub) or custom permissions to a specific user. This allows you to setup the correct access controls, ensuring that users only have access to the information that you would like them to have.

STAFF DIRECTORY, PERSONNEL, EMERGENCY CONTACTS

• My -  This grants the user access to their own information
• My Staff - This allows the user to access information for the staff that they approve for
• My Dept. - This allows the user to access information for staff in their own Department
• Company - This allows the user access to  everyone in the company

• My - This grants users access to view Records applied directly to them
  • Read - Can only Read records applied to them
  • Read/Write - Can Read and Edit/Create records applied to them
  • Handler - Can be assigned to Manage records applied to them
• My Staff - This grants users access to view Records applied to the staff members that they approve for
  • Read - Can only Read records for the staff they directly Approve for
  • Read/Write - Can Read and Create/Edit Records applied to the staff they directly Approve for
  • Handler - Can be assigned to Manage records for staff they directly Approve for
• My Dept. - This allows the user to access and view Records for staff in their Department
  • Read - Can Read records for staff in their own Department
  • Read/Write - Can Read and Create/Edit records for staff in their own Department
  • Handler - Can be assigned to Manage records for staff in their own Department
• Company - This allows the user to access and view Records for all staff in the company
  • Read - Can only Read records for all staff in the company
  • Read/Write - Can Read and Create/Edit records for all staff in the company
  • Handler - Can be assigned to Manage records for all staff in the company