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Annual leave policies

An easy-to-operate, fair system for booking and managing staff holiday

A quicker, simpler digital way to process and update staff holiday


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Put your annual leave policies into practice with WhosOff

Companies run best when people know where they stand. Yet many companies don’t have staff holiday policies, or the frameworks you’ve put in place aren’t up-to-date. Confusion and lack of clarity can lead to costly mistakes – like two important team members booking the same time off.

Introducing or improving your leave management policies will give your employees the time off they want without impacting productivity. You can also factor other types of leave into your policies, including time off in lieu (TOIL) and sickness.

It’s not just a good framework that helps you manage staff holiday, either. You need to put your policies into practice. And that’s where WhosOff’s online leave management system can deliver big improvements.

WhosOff calendar view

Our web-based leave management platform will enable your business to:

  • Enter holiday allowances for each member of staff to ensure team members do not exceed their limits.
  • Set and enforce rules around how many people can book the same time off, to avoid future calendar conflicts.
  • Create rules around carrying unused time to the next holiday year, rolling over any unused days off to people’s future leave entitlement.
  • Record sick leave and investigate any issues regarding absence due to illness.
  • Add extra days off to people’s holiday allowances – managerial benefits, for example.
  • Allow people to compliantly manage their holiday on the move via WhosOff mobile app – Android and iPhone versions available.

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See first-hand how WhosOff’s digital holiday calendar can improve the way you handle staff leave requests.

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Creating a holiday policy is the easiest way to standardise procedures, so everyone has the same (fair) framework for booking annual leave. And managing your team’s time off online ensures these policies are followed day in, day out.
Main image: "Close Up Photo of Monopoly Board Game", by Ylanite Koppens [Pexels.com]

FAQs


Automation
Can leave management software enforce company policies?
Yes, leave management software can enforce company policies. WhosOff puts your leave policies into the system itself; notice periods, carryover limits, accrual rules, who needs to approve what, so the rules apply themselves.

Setup, Admin & Scalability
Can employees see why others are off work?
Employees can only see why others are off work if you want them to. Each leave type can be set to show or hide its details, so sensitive types like sickness can stay private.
Can I restrict what employees see in leave calendars?
Yes, you can restrict what employees see in leave calendars. Permissions let you control who can see which leave types, departments, and individuals, so people only see what`s relevant to their role.
Can leave policies be customised?
Yes, leave policies can be customised. Build the policies your company actually uses such as notice periods, allowance rules, accruals, carryover and restrictions and apply them by team or individual.

Features
Can employees request leave with a negative balance?
Whether employees can request leave with a negative balance is up to you. WhosOff lets you allow or block negative balances on each leave type, so staff can`t accidentally book more than they should.
Can I set blackout dates in leave software?
Yes, you can set blackout dates in leave software. Block out busy periods so leave can`t be booked over them, keeping cover in place during peak season, year-end, stock take, or any time you need everyone in.
Can leave management software be customised?
Yes, leave management software can be customised. Custom leave types, custom overtime types, custom approval workflows, custom permissions. WhosOff is built to match how your business actually operates.
Can leave management software handle accruals and carryover?
Yes, leave management software can handle accruals and carryover. WhosOff supports manual accruals and end-of-year carryover, with expiry dates you set for carryover usage.

Security & Compliance
Can you control user permissions in leave management software?
Yes, you can control user permissions in leave management software. Set granular permissions so admins, approvers, and staff only see and do what`s relevant to their role, with full audit trails on every change.

Everyone has questions, and so you should. At WhosOff, we're always willing to answer any questions you have.
If you don't find the answer to your question below, drop us a quick message, or call our support team on +44 (0)1227 812932
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